Contacts are an Organisational Keystone

Contacts help your vision – in your organisation, not your eyes

Do you perceive your Contacts as an important organisational Keystone?  You should, as without them you wouldn’t have customers, suppliers or be successful.  What is the Contacts Keystone and how is it applicable to you and your organisation?

It’s easy to think that Contacts is a list of names and communication details in your address book.  This organisational Keystone is far more detailed than that.  What about the contacts you don’t have… yet.  Are all contacts customers? Are all aspects of the Contacts Keystone names and email address? No and No…

For the full Keystone picture, take a look at the Gydeline Guardian.


Contacts Keystone includes the following elements:

  • Customers – Clients, consumers, shoppers, subscribers, users
  • Advocates – Supporters, recommenders, reference sites, testimonials
  • Personas – Market identity
  • Partners – Collaborators, suppliers, resellers
  • Insights – Statistics, feedback, survey results, complaints, compliments
  • Success – Satisfaction, happiness, repeat business
  • Leads – Potential customers and collaborators, interested individuals


Some care is required in collecting contacts.  Being conscientious of  how you collect and process personal data is a key consideration.  Company and professional data is a little less restricted but also needs to be thought through.  Purchasing a list of emails or telephone numbers is not as simple as it used to be and may not reflect your values and ethics.

Part of the contacts Keystone is also data which informs you about your market – elements such as personas need to be developed, statistical insights needs to be gathered and interpreted and demonstrating and recognising success requires planning and thought.

The various forms of networking is a key method of acquisition for customers.  Online research is a popular route to finding suppliers and partners  As for feedback, there are many routes to discovering more about your contacts, which each organisation needs to establish for its own needs.


Contacts are used to understand, locate, connect with and maintain relationships with people and organisations outside your own.  Contacts can create revenue.  They can also contribute to creating and maintaining any of the other Keystones.


People need to maintain the contacts Keystone.  Information Keystone elements, such as policies, processes and procedures are needed to ensure that the Contacts Keystone is kept up-to-date, accurate and fit for the organisations needs.


As with Information, Contacts should be destroyed or deleted once they have served their purpose.

Find out about the other Keystones

How Gydeline helps

We, at Gydeline, help organisations of all types and sizes to save money and time through better and simpler compliance.  We do this with software and services.

If you would like to discuss any aspects of dealing with this and other risks in your business we are always happy to offer some, no obligation assistance – just contact us.

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